Library Policies

I.  STATEMENT OF LIBRARY POLICIES

Introduction

The American Library Association, the Oregon Association of School Libraries, as well as most other state library and school library associations, recommend that all libraries develop and maintain written policies to serve as guidelines for those responsible for the collection, and to inform the community of the policies and practices of the library.

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This Policy identifies and describes the process by which the librarian and staff of the International School Library Media Center (TIS LMC) make decisions about selecting books and other materials for its collections, as well as defining practices for weeding, access to materials, challenges to materials and acceptance of donations.

The purpose and mission of The International School serves as the foundation for these policies. In addition, the guiding principles set out by the American Library Association, the American Association of School Librarians, and the Oregon Association of School Libraries were also consulted.

The Mission of The International School Library Media Center

The mission of TIS LMC is to promote literacy in more than one language, to foster a love of reading and literature, and to ensure that students and staff are effective users of ideas, information and technology.

TIS LMC will actively pursue this mission by providing access to a wide variety of materials in Chinese, English, Japanese and Spanish and by providing instruction designed to:

  • Support and enrich the language immersion mission of the school.
  • Employ the latest technologies
  • Support and enrich the general and International Baccalaureate Primary Years Programme curriculum through library classes and collaboration with classroom teachers.
  • Encourage inquiry-based learning and critical thinking.
  • Extend students’ knowledge and understanding of the world around them.
  • Foster a love of reading and literature.

II. COLLECTION

The primary objective of TIS LMC is to enrich and support the curriculum of the school. The school librarian will be responsible for selecting materials for TIS LMC to meet this primary goal. TIS LMC will provide a wide range of materials to support all grade levels and staff  in four languages–Chinese, English, Japanese and Spanish–with consideration for diversity of appeal and different points of view. Such materials will include print and electronic resources, audiovisual resources, multimedia resources and that of any other applicable technology.  The following will be considered during the selection process:

  • Materials that support and enrich the curriculum, reflecting a variety of interests, abilities, learning needs, learning styles and maturity levels of the student population in a multilingual environment.
  • Materials for teachers and students which encourage growth in knowledge, and that will benefit the development of literary, cultural and aesthetic appreciation.
  • Materials that represent different and varied ideas, religious beliefs, and social, political, historical, or world groups and their cultural contributions.
  • Materials in a variety of formats to support student learning needs in a language immersion environment.

III. CRITERIA FOR SELECTION OF MATERIALS

The Librarian will consult professionally recognized reviewing periodicals, standard catalogs, and other selection tools to guide in materials selection. Requests for the purchase of materials from staff and students will be honored when appropriate and within TIS LMC budget. Special consideration will be given to multicultural literature.

A.  Materials will be selected on the basis of the following:

  • Relevance to the curriculum and to the interests of the students and teachers
  • Favorable reviews in professional journals
  • Favorable recommendations of materials by teachers
  • Reputation of the author, producer and/or publisher
  • Validity, currency, and appropriateness of material
  • Contribution to multicultural and international awareness
  • Representative viewpoints on controversial issues
  • High degree of potential user appeal
  • High artistic quality and/or literary style
  • Quality and variety of format
  • Value commensurate with cost and/or need
  • Timeliness or permanence
  • Suitability for high circulation

B. Selection is an ongoing process which will include the removal of materials no longer appropriate and the replacement of lost, worn, outdated and damaged materials still of educational value. See Section V.

C. Gift materials shall be judged by the criteria outlined above and shall be accepted or rejected by those criteria.  See Section VI.

IV. ACCESS TO MATERIALS

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TIS LMC adheres to the tenets of the Library Bill of Rights and does not restrict access to its collection by age or grade. It does, however, strive to provide age-appropriate materials and to place materials within the appropriate collection (Picture Books, General Fiction and Nonfiction, Professional Resources, etc.) and to recommend suitable materials to individual students.

Parents are the ultimate authority on what is or is not appropriate for their child and are encouraged to communicate directly with their child about any limitations they wish to place on his/her reading, and to ask the librarian for recommended alternatives to materials they consider unsuitable for their child.

V. WEEDING AND MATERIALS

Weeding

Materials may be removed from the collection periodically at the discretion of the Librarian.  Materials will be removed from the collection for the following reasons:

  • Circulation: The material has not been used in five years
  • Physical Condition: An item is in poor condition, damaged or missing parts
  • Timeliness: An item is a) obsolete, particularly in the sciences and technology; (b) no longer in demand or not in support of the curriculum; or (c) superseded by newer editions
  • Reliability: Materials are inaccurate, incomplete or otherwise unreliable
  • Duplicates: Duplicates are no longer in demand
  • Space:  Physical space is limiting

Discarding Materials

Materials may be removed from TIS LMC in the following ways:

  • Offered to a teacher for a classroom collection
  • Used in a school book exchange
  • Sold in order to raise money for TIS LMC
  • Donated to a charitable organization
  • Recycled or thrown away

VI. GIFTS POLICY

TIS LMC welcomes gifts and donations.

All donations of materials are subject to the same collection development and weeding criteria as described in Sections II, III and V.  In addition:

  • Donations of library-quality, valuable or rare materials will be acknowledged with a book plate.
  • Tax receipts are available from the Front Office; library staff cannot evaluate the monetary value of any gift for tax purposes
  • Donations of cash, furnishings or equipment must be approved by the Librarian or Head of School

VII. CHALLENGES TO MATERIALS

Any TIS student, teacher or other school community member may challenge the appropriateness of a particular library item.  It will be the policy of TIS LMC to object to censorship and to defend the rights of the school’s students to intellectual freedom and the right to read.

STEP 1

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When TIS LMC receives a question about a particular item, the Librarian will attempt to resolve the issue through informal discussions of the issues and by explaining the school’s collection development policies.  The Librarian may or may not decide to remove the item at their discretion based on the merits of the complaint.

STEP 2

In the event a resolution is not reached in Step 1, the complainant may file a formal challenge by completing a Reconsideration of Materials Form available from the Librarian. Upon receiving such a form, the Librarian will inform the Head of School, who will assign a review committee to examine the material in question. The review committee will include, but is not limited to: the Librarian, one Library Committee representative, the Head of School, the Principal, one PTO representative and two teachers who have a vital interest in and/or expertise regarding the language or subject of the item. The committee will meet to discuss the challenge in a timely manner and to prepare a recommendation on the resolution of the matter. The challenged material will be removed from the library until the matter has been resolved. The Head of School will inform the complainant in writing of the decision made by the review committee. The recommendation will be implemented by the library.